1. Who We Are
The Ecological Servants Project (EcoServants®) is a nonprofit environmental organization dedicated to conservation, restoration, education, and community engagement. We operate programs including internships, volunteer initiatives, community cleanups, research, data systems, and educational platforms.
2. Information We Collect
We collect information that you voluntarily provide when you interact with EcoServants, including but not limited to:
- Contact information (name, email address, phone number)
- Account registration details
- Internship and volunteer applications
- Assignment submissions, uploads, reports, and related files
- Community Site Reports (CSR), cleanup documentation, and impact data
- Verification records for internships, volunteering, or service participation
- Survey responses, including environmental and footprint assessments
- Communications with EcoServants staff
3. Internship & Volunteer Data
Interns and volunteers may submit additional information as part of program participation. This may include assignments, reports, images, documentation, time logs, evaluations, and related educational materials.
This data is used exclusively for program administration, learning outcomes, impact reporting, verification, and nonprofit operations. Internship and volunteer records may be retained for compliance, academic verification, reporting, and historical program integrity.
4. How We Use Information
We use collected information to:
- Operate and administer EcoServants programs and services
- Manage internships, volunteering, and community initiatives
- Process applications, submissions, and reports
- Provide verification of service or participation
- Improve website functionality and program quality
- Communicate important updates and program information
- Maintain nonprofit accountability and transparency
5. Data Sharing & Disclosure
EcoServants does not sell personal information. Information may be shared only when necessary:
- With trusted service providers supporting site operations
- To comply with legal obligations
- For academic or employment verification when authorized
- In aggregated or anonymized form for impact reporting
6. Cookies & Analytics
We may use cookies and basic analytics tools to understand website usage and improve performance. These tools do not provide EcoServants with direct access to personal passwords or private accounts.
7. Data Retention
We retain personal data only as long as necessary for operational, legal, educational, or reporting purposes. Internship, volunteer, and CSR records may be retained longer to preserve verification integrity and nonprofit accountability.
8. Data Security
EcoServants employs reasonable administrative, technical, and organizational safeguards to protect personal data from unauthorized access, misuse, or disclosure. However, no online system can be guaranteed to be 100% secure.
9. Your Rights & Choices
You may request to:
- Access or correct your personal information
- Update communication preferences
- Request deletion where legally permissible
Requests can be submitted through our contact channels. Certain records may be retained where required for verification, compliance, or nonprofit recordkeeping.
10. Children’s Privacy
EcoServants does not knowingly collect personal information from children under 13 without appropriate consent. Educational content and public pages are designed for general audiences.
11. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in our operations or legal requirements. Updates will be posted on this page with a revised effective date.
12. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact us:
Email:
info@ecoservantsproject.org
Organization: Ecological Servants Project (EcoServants®)
Effective Date: October 2026